ALL
December 12, 2007
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Board Officers |
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Murphy,
John |
President |
Present |
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Bartley,
Brian |
Secretary |
Present |
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Sibert,
Tom |
V
President |
Present |
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Middleton,
Mike |
Treasurer |
Present |
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Board Members |
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Dunkin,
Ray |
Exp 2008 |
Present |
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Griffith,
Debi |
Exp 2009 |
Present |
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Hansen,
Carol |
Exp 2008 |
Absent |
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Most,
Richard |
Exp 2009 |
Absent |
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Merriman,
Sharon |
Exp 2008 |
Present |
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Basile,
Frank |
Exp 2010 |
Absent |
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Spencer,
Gary |
Exp 2008 |
Present |
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Burns,
Linda |
Exp 2010 |
Present |
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Basson,
Rodney |
Exp 2009 |
Present |
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Fox,
Lucia |
Exp 2010 |
Present |
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Brunner,
Bob |
Exp 2009 |
Present |
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Wendt,
Caroline |
Exp 2010 |
Present |
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Others Present |
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Clear,
Bruce |
Minister |
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Woods,
Kathryn |
Office
Adm. |
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Clear,
Nancy |
RE |
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Call to Order
President John Murphy called the meeting to order at 7:02 pm.
Minutes of the November 2007 Board meeting were approved as distributed.
Minutes of the 2007 Congregational Meeting were approved without objection. There was a brief discussion initiated by Ray Dunkin regarding the Welcoming Committee Resolution and comments from congregants following its acceptance.
John Murphy made this announcement and read the Heartland District Mailing. Bruce and Nancy Clear contributed to the discussion regarding the call for delegates to the meeting. The number of delegate positions open is 15 and is to be turned in to the HUUA by January 15, 2008 so individual delegates may receive information. John is to inform the Council regarding this.
Minister’s Report
Bruce presented his report. No discussion.
DRE’s Report
2007 Operating Financial Update
Mike Middleton presented information stating that the operating budget is looking at a potential $16,000 negative cash flow by the end of the year. This shortfall is partly due to paying the balance of Heartland and UUA Dues. Mike explained that there are inactive Custodial Accounts that will be utilized to help fund operations. There was general discussion regarding the custodial accounts and a request by Sharon Merriman to bring a list of the Custodial Accounts to the next Board Meeting. John Murphy made the request to Mike Middleton to bring the Accounts with balances to the January Board Meeting for review. Kathryn stated that we have $9000 from the card sale that will help make up the deficit. With this amount and potentially more, Kathryn believes we will be very close to meeting the budgeted operations income for 2007.
All Souls by the Numbers
Mike Middleton presented a handout with information regarding All Souls member numbers, pledging units and amounts pledged from 1994-2008. The stated purpose was to give perspective on the current Budget. There was general discussion regarding the use of the Endowment Fund for operations. John Murphy gave a working definition: The Endowment Fund is essentially an “emergency fund”. Mike Middleton stated that the interest income from the Endowment Fund is approximately $25,000 per year.
Discussion of shortfall for 2008 Operating Budget
Don Killingbeck has written another insert for the order of service (see handout). There was brief discussion regarding this. Kathryn reported there has been an increase in pledges for 2008 since the last insert. Ray Dunkin requested plans for a “reasonable budget” for next year. John Murphy stated he would approach the Stewardship Committee with a request for further assistance. Bob Brunner made a point regarding the “37%” of congregants who have not pledged and wants to formulate a plan to approach these people. He will bring a plan to the next Board Meeting. No plan was made regarding the current insert.
Other Business
1. Mike Middleton presented information regarding the photo directory. He requested $300 to place previous member photos in the directory since not every congregant had taken advantage of the recent photo shoot. A motion was made by Mike to authorize $300 for said use. Ray Dunkin seconded and the motion was approved by unanimous consent.
2. Debi Griffith stated the Choir was requesting Board approval for the use of the Choir’s Custodial Account to pay for tuning the pianos. This was approved with unanimous consent.
Executive Session
Bruce & Nancy Clear and Kathryn Woods left the Meeting for the Executive Session.
The meeting adjourned at 8:20PM.
Respectfully submitted,
Brian J. Bartley
Secretary to the Board