ALL SOULS UNITARIAN CHURCH BOARD MEETING

April 11, 2007

Minutes

Board Officers
Johnson, Bruce	President	Present	Wetzel, Ed	Treasurer	Absent
Murphy, John	V President	Present	Middleton, Mike	Secretary	Present
Board Members
Bartley, Brian	Exp 2007	Present	Hansen, Carol	Exp 2008	Present
Stanis, Suzanne	Exp 2007	Present	Merriman, Sharon	Exp 2008	Present
Wiesinger, Eric	Exp 2007	Absent	Spencer, Gary	Exp 2008	Present
Dunkin, Ray	Exp 2008	Absent	Griffith, Debi	Exp 2009	Present
Others Present
Clear, Bruce	Minister
Clear, Nancy	RE

Bruce Johnson called the meeting to order around 7:10 pm.

Minutes

The funding source, for the improvements required by the Board of Health, was not identified at the March 14 meeting. A motion was made for the funding ($1,650) to come from the building maintenance line of the operating budget. The motion was seconded and approved. Minutes of the March 14 Board meeting were approved with minor corrections. The personnel discussion will not be in the posted minutes.

Office Administrator

The short-term plan for staffing the Office is to ask Jane Murphy to be there on Mondays and to have Nancy and Bruce C cover it during the rest of the week. Bonnie will be working on the financials. For the long term, the Personnel Committee is looking at over 80 resumes and hopes to start interviewing next week.

Renovation Celebration

The Renovation Celebration is scheduled for April 29. A motion was made to borrow $5,000 from the Endowment for the Celebration Committee to cover costs. The motion was amended to simply give $5,000 from the Endowment. The amended motion was seconded and approved.

Endowment Report & Building Project Finances

Mike presented the Endowment report for the first quarter 2007. We have not been able to reconcile the endowment with the operating fund at this time. Bonnie will let me know when she is ready. The endowment is up 2.6% for the quarter. Brian is going to work on guidelines for the Library fund. Mike will put a “memorial reception” expense line in the report.

The construction loan was converted to a mortgage on March 22. The mortgage is for $843,651.63 with $6,293.69 monthly payments due for 20 years. Mike distributed cash flow projections current to February 07. The worst-case pledge fulfillment number is 82%.

Treasurer’s Report

Bruce J stated that the financial reports for the Board are delayed. The year-end member donation statements will not be mailed before April 15.

Naming the “Atrium”

The Board discussed the name used for the new room addition. Sharon made a motion that the Board accept the name “Atrium” for the new room and recognize that the issue may be revisited. The motion was seconded and passed.

Bulletin on Web Site

Security concerns about the Bulletin on the web site were discussed. It was noted that the Bulletin on the web site “does good” and it is public by its nature. Only the three most current will be on the web site.

BRP Committee Report

John discussed the BRP statues. Things are winding up. They have a “futures” list for projects that had not been planned and are not funded. Sharon discussed an offer from Jim Weir to finance the cloth wall treatments in the Atrium with the expectation of being reimbursed. John and Debi gave her the go ahead with the caveat that they don’t know when he would be paid. The idea of a Plexiglas donation box was discussed for accepting donations at the Renovation Celebration.

Minister’s Report & Religious Education Report

Bruce C presented his report. Nancy presented her report.

Old Business

Suzanne encouraged people to sign up to volunteer at the SCRIP table.

New Business

Debi brought up choir concerns about the sound system. John commented that when the system is shut down incorrectly we experience problems the next time it is used.

Mike requested an Executive session. Nancy and Bruce C left the meeting. There was a brief and uneventful discussion of personnel.

The meeting adjourned around 8:25 PM

Mike Middleton, Secretary to the Board