ALL
August 9, 2006
Minutes
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Board
Officers |
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Johnson,
Bruce |
President |
Absent |
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Wetzel,
Ed |
Treasurer |
Absent |
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Rempel,
John |
V
President |
Present |
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Middleton,
Mike |
Secretary |
Present |
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Board
Members |
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Bartley,
Brian |
Exp 2007 |
Absent |
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Merriman,
Sharon |
Exp 2008 |
Present |
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Evans,
Sarah |
Exp 2007 |
Present |
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Spencer, |
Exp 2008 |
Absent |
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Stanis,
Suzanne |
Exp 2007 |
Present |
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Burnett,
Frank |
Exp 2009 |
Absent |
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Wiesinger,
Eric |
Exp 2007 |
Absent |
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Griffith,
Debi |
Exp 2009 |
Present |
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Dunkin,
Ray |
Exp 2008 |
Present |
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Murphy,
John |
Exp 2009 |
Present |
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Hansen,
Carol |
Exp 2008 |
Present |
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Rasmussen,
Karen |
Exp 2009 |
Present |
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Others
Present |
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Atwater,
Rich |
BRC Chair |
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Stanis,
Bob |
BRC |
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Armstrong,
Scott |
Builders
Rep |
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Sibert,
Tom |
BRC |
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Other BRC
people |
joined
later |
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Rich Atwater called the meeting to order at 6:09 pm. Mike pointed out that it may be a conflict of interest for the BRP Chair to lead a Board meeting and questions about a quorum were raised. Some members came in late and John R (backup leader) did not arrive till about 6:23 and 16 seconds (ok, I am guessing on the seconds).
Section six on page 38 of the Operations Manual states “ A majority of the Board of Trustees shall constitute a quorum”. Since we have 16 voting members we need nine for a quorum. Mike mistakenly said we needed 10 (what is wrong with that guy?). Sorry, I was looking at an old roster that included some retired members.
Rich stated that the project was 3 to 4 weeks behind schedule and that the BRC was working to keep it on budget. Rich stated that the schedule was tight to begin with then they ran into permit delays, bad weather, unforeseen conditions and delays getting things moved out. A major unknown factor is whether the stairs will be in. This means that the RE Wing may not be ready when the regular services start on September 10. This will impact the RE activities and the NE Co-Op. Milton will need a different housing arrangement for an additional month. Scott said that tearing into the old construction is about done so the number of surprises will diminish.
Mike expressed concern about three big picture issues, mainly are we “on top” of the project enough, are we acting with enough concern to insure success and is any one person responsible for insuring timely payment? These concerns are based on the expressed delays, the engineer missing a supporting wall, changes in key personnel and no church member ever present on site during work. Key personnel changes include Chris McComas to Scott Armstrong, Rowe’s project director early on changed to Ross Peabody and we are counting on Bonnie to manage the payment process. Don’t get me wrong; I believe we have competent people in place. Since the board is ultimately responsible I believe we need to show more active concern when the process looks a little stressed. Mike will spend at least an hour per week on site during construction as well as offer Bonnie support.
Rich and the BRC are concerned that the expectations exceed what is budgeted. Windows and Air conditioning in the RE were discussed. The sound system was discussed. Photoshop renderings of the visual impact of the new sound system were shown. Feedback on the appearance was positive.
John R handed out an outline of delays and concerns. He went over the list. It was pointed out that the bathrooms, elevator and acoustics are big deals in the renovation and are being dealt with. Ceiling and lighting in the classrooms could be updated without changing the framework. Sharon expressed a desire to see tradeoffs with items specifically voted on by the board detailed out. Other significant items not budgeted, that will not be done include the following. The thinking is that some of these things may be done at a later date.
New flooring in the existing lobby
Refinished south wall in sanctuary
Ceiling and lighting in Beattie room
Completely refurbished all four RE bathrooms
Windows with matching treatments
The meeting adjourned at 7:25 PM
Mike Middleton, Secretary to the Board