ALL SOULS UNITARIAN CHURCH BOARD MEETING

September 14, 2005

Minutes

Board Officers
Johnson, Bruce	President	Present	Wetzel, Ed	Treasurer	Present
Rempel, John	V President	Present	Middleton, Mike	Secretary	Present
Board Members
Boland, Katie	Exp 2006	Absent	Stanis, Suzanne	Exp 2007	Present
Byer, Greg	Exp 2006	Absent	Wiesinger, Eric	Exp 2007	Present
DeRocker, Joy	Exp 2006	Present	Dunkin, Ray	Exp 2008	Present
Miller, Babette	Exp 2006	Present	Hansen, Carol	Exp 2008	Present
Bartley, Brian	Exp 2007	Absent	Merriman, Sharon	Exp 2008	Present
Evans, Sarah	Exp 2007	Present	Spencer, Gary	Exp 2008	Present
Others Present
Clear, Bruce	Minister		Craig, Bonnie	Office Adm.
Clear, Nancy	R. E.		Atwater, Rich	BRP
Burns, Linda	Parents Day Out		Murphy, John	BRP
Burns, John			McComas, Chris	BRP Advisor
Sands, Elsa	Membership

Bruce Johnson called the meeting to order at 7:01 pm.

Minutes & Endowment Report:

Minutes of the July 13 Board meeting and August 13 Board /Council Retreat were approved. The revised endowment financial statements for 2003, 2004 and June 2005 were presented. Pledges paid in stock and held in endowment accounts were identified and reconciled with the operating fund. The endowment financial statements were revised.

Mike presented the following motion. The endowment may sell donations of stock, bonds and mutual funds upon receiving such donations. After discussion the motion passed.

Treasurer’s Report

Ed presented the Treasurers Report. Ed commented that our financial condition looks good. Bonnie noted that the pledge expectations are seasonally weighted.

Parents Day Out

Linda presented the Parents Day Out budget. Parents Day Out is an All Souls, self-funding program that has been operating for 24 years providing services to the congregation and potential members. The budget was approved.

Capital Campaign

The Capital Campaign Finances Committee met August 21. They have invested Capital Campaign funds into T-Bills and are looking at financing options.

Building Renovation Project (BRP)

Rich presented an Asbestos Survey Report from Star Environmental dated July 25, 2005. Asbestos containing materials, where necessary, will be encapsulated. Some removal may be required at the interface with new construction. The important issues are to let workers know that we have asbestos containing material and to handle the materials appropriately.

Sharon made the following motion. The Board adopts a policy to inform interested parties that an Asbestos Containing Material survey has been done and the results are available. The motion passed by a voice vote. Rich will inform Milton about the report.

The basement needs to be cleaned before construction begins. Bruce J suggested that a committee be formed. Financial records need to be kept for seven years. It was suggested that the council get the committees involved in this big job now.

Rich has preliminary estimates for the project of $1.4 million. The BRP will present recommendations and estimates for board decisions in October.

Miscellaneous Topics

Bonnie presented information on the UUA Hurricane Relief Fund. She related the information that 95 cents of every dollar goes to services.

Bonnie opened discussion on upcoming plans. Pledge drive Sunday will be Oct. 9 or 16 depending on Tom Miller. The Congregational meeting will be Nov. 13. The Bread Service is Nov. 20. The second Congregational meeting will be May 21.

The Good Shepherd Missionary Baptist Church anticipates renting the church for several years. The operating budget committee will look at how to use the funds.

Bruce J opened a discussion about closing the church next summer during construction. Sarah commented that attendance rises during construction. In general the board spoke against the idea of closing the church and it was removed from the agenda.

The collection of papers idea will be moved to the council

Minister’s Report and Religious Education Report

The reports were presented. Bruce is positive about the Covenant Group program. Nancy also presented the Child Safety Guidelines Policy and Procedures. These guidelines are attached to family registrations and given to teachers. Nancy mentioned that the GA meeting is closer (St Louis, June 23) next year and encourages more members to attend.

Old Business

Babette has raised about $2000 operating the sports concessions.

The Good Shepherd rental brings in about $700 a month.

The SCRIP program is slow now. It does include gas stations.

Bruce J has made about $500 with the e-Bay program.

John Mendonca is looking into a Golf fundraiser.

Bruce J will contact Brian about working issues with the council.

The meeting adjourned at 8:50 PM

Mike Middleton, Secretary to the Board