ALL
8 JUNE 2005
Minutes
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Board Officers |
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Johnson,
Bruce |
President |
Present |
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Wetzel,
Ed |
Treasurer |
Present |
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Rempel,
John |
V
President |
Present |
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Middleton,
Mike |
Secretary |
Absent |
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Board Members |
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Murphy,
Jane |
Exp 2005 |
Present |
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Bartley,
Brian |
Exp 2007 |
Absent |
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Murphy,
John |
Exp 2005 |
Present |
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Evans,
Sarah |
Exp 2007 |
Present |
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Stanis,
Suzanne |
Exp 2007 |
Present |
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Boland,
Katie |
Exp 2006 |
Present |
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Wiesinger,
Eric |
Exp 2007 |
Absent |
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Byer,
Greg |
Exp 2006 |
Absent |
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DeRocker,
Joy |
Exp 2006 |
Present |
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Dunkin,
Ray |
Exp 2008 |
Present |
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Miller,
Babette |
Exp 2006 |
Present |
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Hansen,
Carol |
Exp 2008 |
Present |
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Merriman,
Sharon |
Exp 2008 |
Present |
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Spencer, |
Exp 2008 |
Present |
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Others Present |
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Craig,
Bonnie |
Office
Adm. |
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Clear, |
DRE |
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Clear,
Bruce |
Minister |
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Bruce Johnson called the meeting to order at 7:03 p.m.
Minutes:
After John Murphy photocopied and distributed the minutes to everyone who needed them, the minutes of the 11 May 2005 board meeting were approved.
Treasurer’s
Report:
In Ed Wetzel’s early absence, Bonnie Craig presented the Treasurer’s Report. Even though the report still shows an excess income when compared to expenses ($840), members need to be reminded to keep their annual pledges current during the summer, which is often a time of reduced cash flow for operations.
Capital Campaign:
A written report submitted by Don Killingbeck indicates that the total received and pledged for the Capital Campaign as of 7 June 05 was $1,092,069.35, not including whatever proceeds will be generated by the sale of an automobile and a piece of property in Parke County.
Furnace Repairs:
In the absence of Jim Catellier, chair of the Property Management Committee, this item was tabled for a subsequent meeting.
Wrap-up Meetings
with Martha Easter Wells:
Bruce Johnson announced that 4 meetings with Martha Easter Wells, capital campaign consultant, will be held on 11 and 12 June. They will involve the Endowment Committee, the Building Renovation Project (BRP) Committee, the Annual Canvass Committee, and the Capital Campaign Finance Committee. Trustees were invited to attend any or all of the meetings.
Building
Renovation Project:
Rich Atwater, chair of the BRP Committee, presented a 4-part written report. After discussing each of the subjects included in the report, Atwater asked board approval for the following expenditures:
(1) Organ Repair: It was moved and seconded to approve an expenditure of up to $150,000 for organ repair, with releathering being the first option added to the basic bid of $103,770. Work would begin on or about 15 May 2006 by Reynolds Associates (Marion, IN). The motion was passed by a unanimous voice vote.
(2) Architecture & Engineering Design Contract: It was moved and seconded to approve an expenditure of up to $25,000 to be paid to Richardson, Munson and Weir for A/E services. Church member, Jim Weir, will donate his interior design fee. The motion was passed by a unanimous voice vote.
(3) Pre-Construction Services: It was moved and seconded to approve an expenditure of up to $10,000 for Pre-Construction Services to a company TBD by the BRP Committee. Work will begin immediately upon the BRP Committee’s decision. The motion was passed by a unanimous voice vote.
(4) Asbestos Survey: It was moved and seconded to authorize an expenditure of up to $1,200 on an Asbestos Containing Materials (ACM) Survey. The motion was passed by a unanimous voice vote.
The next meeting of the BRP Committee is scheduled for Thursday, 23 June at 7:00 p.m. The All Souls Board of Trustees will hold an extraordinary July meeting, on Wednesday, 13 July; the primary topic will be the BRP.
Minister’s Report:
The report was presented.
Religious
Education report
The report was presented. The board discussed the “Child Safety Guidelines Policy & Procedures” document, which had been included in the DRE’s May 2005 report. The RE Committee will refine the draft at its meeting on 29 June, and the board will approve the final version, probably at its July meeting.
Old Business:
Babette Miller reported on the status of All Souls members working at Victory Field, at games of the Indianapolis Indians. The first effort will be on Thursday, 16 June.
Babette will prepare a pulpit announcement for Sunday, will solicit more volunteers, and will distribute the requisite black visors to all participants.
After a brief discussion, it was moved and seconded to authorize an ad hoc committee (Bruce Clear, Nancy Clear, Bonnie Craig, and Milton Parks) to negotiate an agreement with Providence Christian Church to rent the facility, provided Rev. Dixon responds to several recent communications. The agreement would be for 90 days (as a trial period) with an option to renew.
After a brief discussion, it was moved and seconded to authorize the continuing expenditure of funds to pay for childcare at the usual events, even though budgeted funds are insufficient for that purpose. The amount involved, however, is less than $500.
New Business:
The Board agreed to Saturday, 20 August 2005 as the date for the Board/Council retreat, at a venue TBD. The retreat would run from 10 a.m. until about 2 p.m. Nancy Clear reminded the board that no budget line exists to pay for the lunch that is traditionally furnished at the retreat; that being the case, she urged members to contribute their fair share to meet this cost.
The meeting adjourned at about 8:55 p.m.
Respectfully submitted,
Bruce L. Johnson
President & Emergency Scribe