ALL SOULS UNITARIAN CHURCH BOARD MEETING

May 11, 2005

Minutes

Board Officers
Johnson, Bruce	President	Present	Wetzel, Ed	Treasurer	Absent
Atwater, Rich	V President	Present	Middleton, Mike	Secretary	Present
Board Members
Murphy, Jane	Exp 2005	Present	DeRocker, Joy	Exp 2006	Present
Murphy, John	Exp 2005	Present	Miller, Babette	Exp 2006	Present
Rempel, John	Exp 2005	Present	Bartley, Brian	Exp 2007	Present
			Evans, Sarah	Exp 2007	Present
Boland, Katie	Exp 2006	Absent	Stanis, Suzanne	Exp 2007	Present
Byer, Greg	Exp 2006	Absent	Wiesinger, Eric	Exp 2007	Present
Others Present
Catellier, Jim	Property		Craig, Bonnie	Office Adm.
			Petr, Julie	NE Coop

Bruce J called the meeting to order at 7:01 pm.

Minutes:

Minutes of the April 13 Board meeting were approved.

Membership

Elsa Sands reported a total of 533 members.

Treasurer’s Report

Bonnie presented the Treasurers Report. She noted that cash flow to date is positive because we limited our payment of dues. We are $2270 behind on our fundraising. Bruce J has received a donation of sterling for the eBay project. The SCRIP program was lauded as a good deal.

NE Co-op

Julie presented a proposal for the Co-op’s Summer Program similar to last years program. Rich made a motion to accept the proposal. The motion was seconded and passed by voice vote.

Capital Campaign

The Capital Campaign Financial Report was presented showing only minor changes from last month.

Meetings with Martha Easter-Wells

Martha will come into town on June 11 and 12 for follow up meetings on four topics. 1) The Capital Campaign 2)The Renovation 3)Funding the Renovation 4)The Annual Canvass Please attend if you are interested or involved. Bruce J will follow up with details.

Endowment Account

Mike M presented a motion to approve opening a margin account at Scottrade for the Endowment to be managed by Mike M and Rodney Basson the Endowment Chair.

A margin account will improve our liquidity for the upcoming renovation project. The motion was passed. Mike will present a monthly Endowment report to the Board.

Building Renovation Project (BRP)

The BRP committee is going to break the project into three segments with appropriate requirements for the Architect and General Contractor for each segment to help reduce overall fees. Creative incentives to save and active involvement by our representative are in the plan to insure quality at a good price. Six architecture firms and five construction firms have been solicited to submit proposals. Two of the architecture firms and one of the construction firms employ members at All Souls. The BRP committee will make recommendations at the June board meeting.

It is expected that the Board will meet on July 13 to approve the budget and scope of the project.

Rich presented projected cash flow numbers for the project.

A motion was made seconded and passed to fix the leaking roof over the library. Blackmore and Buckner were recommended at $14,000. The motion passed.

Quotes to fix the Organ are in the $140,000 range.

Changing Channing road will be influenced by whether we own it or the city.

Minister’s Report

The report was presented.

Religious Education Report

The RE report included a rough draft of guidelines for child safety. Bruce J requested that board members look it over before the next Board meeting.

Old Business

The cooking class is becoming something else. Stay tuned

Donated carpeting has been installed.

Babette stated that there would be an orientation on May 19 at 5:30 at the ballpark for working the Indians games. We will be working at five events. We have 12 people signed up but more would be better.

The SCRIP program includes gas stations. Jane needs volunteers.

Bruce J has some items donated to sell on e-Bay but more would be better.

The meeting adjourned at 8:47 PM

Mike Middleton, Secretary to the Board