ALL SOULS UNITARIAN CHURCH BOARD MEETING

March 10, 2004

Minutes

Board Officers
Schneeman, Pam	President	Absent	Wetzel, Ed	Treasurer	Absent
Sibert, Tom	V President	Present	Middleton, Mike	Secretary	Present
Board Members
Gosling, Mary	Exp 2004	Absent	Rempel, John	Exp 2005	Present
Downing, Karen	Exp 2004	Absent	Boland, Katie	Exp 2006	Absent
Neves, Susan	Exp 2004	Absent	Byer, Greg	Exp 2006	Present
Schrementi, Jim	Exp 2004	Present	DeRocker, Joy	Exp 2006	Present
Murphy, Jane	Exp 2005	Present	Miller, Babette	Exp 2006	Present
Rand, Leon	Exp 2005	Absent
Others Present
Clear, Bruce	Minister		Clear, Nancy	DRE
Craig, Bonnie	Office Adm.		Atwater, Rich	Property Manag.
Mendonca, John	Service Auction		Most, Richard	Audio-Visual

Tom Sibert called the meeting to order at 7:10 pm.

Minutes

Minutes of the February 11 Board meeting were approved.

Treasurer’s Report

Bonnie presented the Treasurers Report. Cash flow through February is –3,341.75. Bonnie pointed out that the UUA and Heartland dues are all paid by June because they are on a different fiscal year.

Property Management

Rich Atwater gave the Property Management Report. Jim Catellier is going to have a workday for fixing tables on March 27 from 10AM to 12. Jim is also working on scheduling repairs on the low roofs, plans for tree trimming and removing old unused playground equipment.

Minister’s Report and Religious Education Report

The Minister’s Report was presented. Modesty prevented Bruce from mentioning the ovation he received for last week’s service on the issue of same sex marriage.

The Religious Education Report was presented.

Services Auction

John Mendonca discussed the services auction. He has 20 auction items but needs 50 to 100 to have a good auction. John will make a list of ideas public and ask Scott Bell to mention the auction to the congregation. The auction will build with a silent auction for three Sundays prior to the May 1 silent auction finale and live auction. All Board members are encouraged to contribute an item or service to the auction.

The Board, as a group, is going to provide a theme basket and challenges the council and individual committees to do likewise. Babette will take leadership on the theme basket and Jim will carry the challenge to the council.

Sound System

Richard Most discussed the sound system. Richard became chair of the Audio Visual committee 4 or 5 months ago and developed four goals. The goals are help for Joe Hipskind, better archival strategies, problem analysis and problem solution. Richard has made progress on all of these goals. He has people in training and has started to implement a better archival system.

Richard pointed out that reverb which is good for music is bad for hearing the spoken word. He has two proposals to upgrade the sound system for costs in the range of $10,000 to $12,000. While he has not found an inexpensive fix he is looking at options to reduce those costs with donated equipment or services. Providing individual devices to aid hearing may be the best short-term solution. Richard will respond to those that have expressed a concern about the sound system.

Capital Campaign and Building Project

Rich gave an update on the Capital Campaign and Building Project. While we do not have a Campaign leader yet, Rich and Tom are optimistic. The leader will decide on the consultant to use and Rich expects the cost to be around $10,000 to $12,000. As the project develops the Board will receive a plan and budget.

Funding Delta

Tom discussed possible solutions to the $24,000 funding shortfall discussed at the last meeting. Ideas include the following; additional rental income, additional fund raising, re-allocation of funds, additional pledges. Jane will follow up on new pledges. A question was raised about who appoints the fund raising committee. Bonnie stated that she is able to work on the rental situation when she gets some direction from someone with expertise.

The meeting adjourned at 8:51

Mike Middleton, Secretary to the Board