ALL SOULS UNITARIAN CHURCH BOARD MEETING

February 11, 2004

Minutes

 

Board Officers

 

 

 

 

 

 

Schneeman, Pam

President

Present

 

Wetzel, Ed

Treasurer

Absent

Sibert, Tom

V President

Present

 

Middleton, Mike

Secretary

Present

 

 

 

 

 

 

 

Board Members

 

 

 

 

 

 

Gosling, Mary

Exp 2004

Absent

 

Rempel, John

Exp 2005

Present

Downing, Karen

Exp 2004

Absent

 

Boland, Katie

Exp 2006

Present

Neves, Susan

Exp 2004

Absent

 

Byer, Greg

Exp 2006

Present

Schrementi, Jim

Exp 2004

Present

 

DeRocker, Joy

Exp 2006

Present

Murphy, Jane

Exp 2005

Present

 

Miller, Babette

Exp 2006

Present

Rand, Leon

Exp 2005

Absent

 

 

 

 

 

 

 

 

 

 

 

Others Present

 

 

 

 

 

 

Clear, Bruce

Minister

 

 

Clear, Nancy

DRE

 

Craig, Bonnie

Office Adm.

 

 

Atwater, Rich

Property Manag.

 

 

Pam called the meeting to order at 7:07 pm. 

 

Minutes

Minutes of the January 14th Board meeting were approved.

 

Minister’s Report and Religious Education Report

The Minister’s Report was presented.  Bruce believes that Courtney Crouse-Sutton, our new music director, will be a positive addition to our program.  

 

The Religious Education Report was presented.

 

Property Management

Rich Atwater gave the Property Management Report.  Rich has a quote of $19,000 to repair the first story roofs on the north and south side of the sanctuary in the spring.  Bob Stanis recommends these repairs be done.  Rich noted that we had $25,000 authorized from the endowment and only around $7,000 has been spent.  A question was raised whether the south roof would be affected by the building project.   

 

Tom brought up questions about the sound system.  Richard Most has been making some improvements to the sound system.  Rich will discuss the improvements with Richard and report back to the board.  

 

Treasurer’s Report

Bonnie presented the Treasurers Report.  The final cash flow number for 2003 is -$9,919.  Bonnie presented updated pledge data for 2003 and 2004.  The 2004 budget assumes $297, 594 from pledges.  At this time we only have $271,283.50 pledged.  This gives us a $26,000 deficit.  Mike noted we already assume $20,000 from fund raising in the budget. Tom pointed out that it is our responsibility to understand the budget numbers and deal with them.  Bonnie reported that she had 5 to 10 responses from the canvass follow up letter she sent out in January.     

           

Possible solutions include the following:  1) Increase fundraising, 2) Increase rental income, 3) Ask for an additional pledge from congregation members, 4) Cut budget expenses.

 

John Rempel made a motion to approve the 2003-year end statement with Ed Wetzel’s review and approval.  The motion was seconded and passed. 

 

Jane agreed to be a liaison with the council on the budget issues. 

 

Pam will put a letter in the order of service to inform the congregation of the shortfall.  

 

Capital Campaign and Building Project

Rich gave an update on the Capital Campaign and Building Project.  Rich and Bob Stanis are on the building subcommittee.  The building subcommittee will coordinate with the fundraising subcommittee for a better final outcome.  A fundraising leader has not been found at this time.  Rich expects we will bring a fundraising consultant in around March.  Rich will give a report on progress at the next meeting.   

 

 

The meeting adjourned at 8:47

Mike Middleton, Secretary to the Board