ALL SOULS UNITARIAN CHURCH BOARD MEETING

December 10, 2003

Minutes

Board Officers
Schneeman, Pam	President	Present	Wetzel, Ed	Treasurer	Present
Sibert, Tom	V President	Present	Middleton, Mike	Secretary	Present
Board Members
Gosling, Mary	Exp 2004	Present	Rempel, John	Exp 2005	Absent
Downing, Karen	Exp 2004	Present	Boland, Katie	Exp 2006	Absent
Neves, Susan	Exp 2004	Absent	Byer, Greg	Exp 2006	Absent
Schrementi, Jim	Exp 2004	Present	DeRocker, Joy	Exp 2006	Present
Murphy, Jane	Exp 2005	Absent	Miller, Babette	Exp 2006	Present
Rand, Leon	Exp 2005	Present
Others Present
Clear, Bruce	Minister		Clear, Nancy	DRE
Craig, Bonnie	Office Adm.

Pam called the meeting to order at 7:08 pm.

Minutes

Minutes of the November 12th Board meeting and November 23rd Congregational meeting were approved.

Roof Repair

After the Congregational meeting there was a hallway (as opposed to the back room) discussion of the roof repair. Bob Stanis was present along with several board members (Tom, Joy, Pam, Jim). Bob is a project manager in a building construction firm with knowledge about roofing. He is also on the building committee. His recommendation was to “patch and paste” the entire roof for a $7000 cost and spend about $3000 maintaining it per year afterwards. He believes this would adequately maintain the high quality roof we have for 5-10 years or longer. The individuals present at the hallway summit believe this is the way to go. Bob believes that the roof is not a disaster waiting to happen. Jim called Rich Atwater just now and verified that “patch and paste” is the path we are taking. Rich said the contractor, B&B Roofing, only needs three dry and warm days to do the work.

Minister’s Report and Religious Education Report

The Minister’s Report was presented. Bruce mentioned a possible gift, in the form of artwork cleaning, from the Rohn family. The Religious Education Report was presented.

Treasurer’s Report

Ed Wetzel presented the Treasurers Report. Ed pointed out that while still negative, our cash flow has improved to –$20,051. Ed did an analysis of the problem and found the following. We budgeted for $316,479 in pledges for 2003. We had $301,747 in actual pledges. Ed predicts we will collect $286,600 in 2003.

Canvass

Ed mentioned that the feedback from board members via e-mail about their calls for the 2004 canvass has been helpful. Leon raised the issue of responding to comments from church members made during the canvass.

2004 Budget

Ed passed out the proposed budget. Clarifications and minor modifications were made. The most significant change over the 2003 budget was the expectation of $20,000 from fundraising for 2004. Discussion moved to reviving the fund raising committee and possible members.

A motion was made to recommend the congregation approve the budget with the current changes. The motion was approved unanimously.

New Business

The community outreach committee wishes to donate a portion of the offering as we did last year to the Day Spring Center. This was 25% of the offering above pledges on the first Sunday each month from January to June. The proposal passed by a voice vote.

A motion was made seconded and passed by unanimous voice vote to give part time staff a $50 Christmas Bonus and each full time staff a $100 Christmas Bonus.

Members elect to the nominating committee will be voted on next Sunday. Susan Stanis is one member elect.

Old Business

Moving forward or not with the Building Project and Capital Campaign was discussed. The need for leadership was discussed as well as the position of some board members present.

Tom discussed the desire to give a better place to the following generations as we have received from those who came before us.

This issue will be raised in the January meeting with the expectation of a decision to proceed or not.

The meeting adjourned at 9:15

Mike Middleton, Secretary to the Board