ALL SOULS UNITARIAN CHURCH BOARD MEETING

November 12, 2003

Minutes

 

Board Officers

 

 

 

 

 

 

Schneeman, Pam

President

Present

 

Wetzel, Ed

Treasurer

Present

Sibert, Tom

V President

Present

 

Middleton, Mike

Secretary

Present

 

 

 

 

 

 

 

Board Members

 

 

 

 

 

 

Gosling, Mary

Exp 2004

Present

 

Rempel, John

Exp 2005

Present

Downing, Karen

Exp 2004

Present

 

Boland, Katie

Exp 2006

Present

Neves, Susan

Exp 2004

Present

 

Byer, Greg

Exp 2006

Absent

Schrementi, Jim

Exp 2004

Present

 

DeRocker, Joy

Exp 2006

Present

Murphy, Jane

Exp 2005

Present

 

Miller, Babette

Exp 2006

Absent

Rand, Leon

Exp 2005

Present

 

 

 

 

 

 

 

 

 

 

 

Others Present

 

 

 

 

 

 

Clear, Bruce

Minister

 

 

Clear, Nancy

DRE

 

Craig, Bonnie

Office Adm.

 

 

Atwater, Rich

Building Project

 

Dwyer, Helen

Building Project

 

 

 

 

 

 

Tom Sibert called the meeting to order at 7:05 pm. 

 

Minutes

Minutes of the October 8th and October 15th Board meeting were approved.

 

Pam arrived and took control of the meeting.

 

Minister’s Report and Religious Education Report

The Minister’s Report and Religious Education Report were presented.  Bruce noted a loss due to the death of Jim Stilwell.

 

Treasurer’s Report

Ed Wetzel presented the treasurers report.  Ed pointed out that the contributions for 2003 are running behind expectations.  Cash flow is –23,586.20 for the year to October 31. 

 

Canvass

Ed presented information relative to the 2004 canvass.  Of the 254 pledge cards sent out 86 have not been returned.  Pledges received for 2004 show a 4% reduction compared to pledges from the same members last year.  Ed believes the most likely reason to be the failing health of a number of large contributors.  Ed gave out names of members for the Board Members to call to complete the canvass.

 

Pam stated that the Congregational Meeting has been postponed to Dec 14 due to the current response to the canvass.  Pam believes that the goals for the canvass were reasonable. 

 

Katie Boland believes we should make an effort to raise the money to meet the original goal.

 

Two methods to raise funds were mentioned.  The first was fund raising events such as a service auction.  The second was rental of the church facilities.

 

 

Building Project

Rich Atwater discussed two aspects of the building project.  The first was the report from Martha Easter-Wells and second, roof repair.  From Martha’s work it was determined that $850,000 to 1,000,000 could be raised for the building project.  Rich pointed out that the project has not moved forward. 

 

Rich believes that we may have a leaky roof in the sanctuary.  The siding and window frames were repaired and windows replaced.  During this project the windows needed to be frosted to maintain an even temperature on the organ pipes but the glass arrived clear.  Frosting was painted on the glass.  In August there was some leaking into the interior of the sanctuary.  There was no leak during the heavy rain we had on Labor Day.  Rich believes we should repair the roof as quickly as possible.  He has a quote from Boyle Construction.  The quoted roof has a 10-year warranty but will last longer if the seams are painted.  Katie mentioned that she has had a bad experience with work they are doing for her. 

 

A motion was made to ask the congregation on November 23 for approval to spend $26,000 from the endowment after getting 2 more quotes, specifying the work and discussing the decision with Jim Catillier (Property Management Committee).  The motion was approved.

 

Rich will make an announcement to the congregation on November 16.

 

Increasing Income

Pam will ask the council about fund raising.  Tom, Ed, Katie and Bonnie will work on a strategy to increase space rental.

 

 

The meeting adjourned at 9:04

Mike Middleton, Secretary to the Board