ALL SOULS UNITARIAN CHURCH
2003 JOINT BOARD/COUNCIL RETREAT MINUTES
Saturday August 16, 2003 Beattie Room
Board Officers |
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Schneeman,
Pam |
President |
Present |
Wetzel,
Ed |
Treasurer |
Present |
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Sibert,
Tom |
V
President |
Present |
Middleton,
Mike |
Secretary |
Present |
Board Members |
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Gosling,
Mary |
Exp 2004 |
Present |
Rand,
Leon |
Exp 2005 |
Present |
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Downing,
Karen |
Exp 2004 |
Present |
Rempel,
John |
Exp 2005 |
Present |
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Neves,
Susan |
Exp 2004 |
Absent |
Boland,
Katie |
Exp 2006 |
Absent |
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Schrementi,
Jim |
Exp 2004 |
Present |
Byer,
Greg |
Exp 2006 |
Absent |
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Hammond,
Jerry |
Exp 2005 |
Absent |
DeRocker,
Joy |
Exp 2006 |
Present |
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Murphy,
Jane |
Exp 2005 |
Absent |
Miller,
Babette |
Exp 2006 |
Present |
Council Members |
Present |
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Bell,
Scott |
Chair |
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Killingbeck,
Don |
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Catellier,
Jim |
Prop Mg |
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Moose,
Donna |
Secretary |
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Catellier,
Michelle |
Relig Ed |
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Page,
Fern |
Outreach |
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Cummings,
Norma |
Bookshop |
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Rempel,
Victoria |
Vice-Chair |
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Granger,
Meredith |
Fine Arts |
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Others |
Present |
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Clear,
Bruce |
Minister |
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Clear,
Nancy |
DRE |
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Craig,
Bonnie |
Office
Adm. |
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Pam Schneeman began the meeting with coffee, donuts, a welcoming (getting to know you) activity and introductions between 9:00 and 10:00.
1) Bonnie Craig was hired as Office Administrator. This position is a consolidation of the financial secretary and the office person. Bonnie will be present in the office five days a week between 9AM and 3PM. Bonnie has a Masters in Theological Studies.
2) Brad Fitch was hired as the Organist. He is a student at IU working for a masters degree, which means he will probably move on in two years.
3) Both positions have been filled within the current budget and will begin this month.
4) Pam is taking names of people willing to help run the sound system to reduce the burden on Joe Hipskind. This will initially involve a short training session.
Tom Sibert reviewed some long range goals established about 10 years ago. They included the following: 1) Hire a full time DRE. 2) Eliminate endowment support of operating budget. 3) Pay full UUA dues. 4) Have $500,000 in endowment by this time. 5) Clone the UU church. 6) Have members run the canvass. 7) Have parents as resident theologians. 8)Have a staffing task force.
Tom pointed out that most of these goals have been accomplished. He believes that current goals should include maintaining the canvass and keeping the staff we have.
The canvass will be held in the fall and more like years past rather then last year. Pam does not have a chair for the canvass and may adopt that position. Jim Schrementi suggested several phone calls to each members house to encourage participation as well as a brunch.
The capital campaign will be in the spring. We need a chairperson for this position and the question arose about using an outside consultant.
Tom went to the UUA General Meeting and got some information about a “Fair Compensation” program that he believes is credible. Professionals put the program together and Tom talked to them. Tom now has more confidence in his recommendations and would like the board to adopt the program. The program is a set of compensation guidelines based on economic area and congregation size. One recommendation is the unit time system with 12 units per week considered full time for employees with unconventional working hours. Tom discussed the guidelines and how we measure up to them. We are close, but still below the guidelines.
Bonnie was offered a base salary plus heath insurance. She declined the insurance for a 10% increase in salary. She has the option of going back to the original offer.
Health insurance was discussed and it was noted that most industries are shifting costs to the employees.
Bruce’s contract was discussed and it was noted that we have not prepared for the possibility of a sabbatical should he choose to take one.
The best time and place to influence the budget is at the Budget meetings. Tom and I will try to notify Board members by e-mail as to the time and place of these meetings.
Several issues regarding the capital campaign were discussed.
Pam believes that the maximum cost the congregation will support is 1.5 million and that we will have one chance to do the campaign right.
The value of the Feasibility Study was questioned as well as whether to continue with Martha as a consultant. Some board members expressed comfort with Martha.
The possibility of outside contributors was brought up.
Programming was discussed with stewardship proposed as the answer.
Ways to support new members were discussed such as calling them or assigning “mentor families” to them. Joy thought we should advertise our web sit more (in the NPR add).
The meeting adjourned at 2:00
Mike Middleton, Secretary to the Board