ALL SOULS UNITARIAN CHURCH BOARD MEETING
May 14, 2003
Minutes
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Board
Officers |
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Schneeman,
Pam |
President |
Present |
Wetzel,
Ed |
Treasurer |
Present |
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Sibert,
Tom |
V
President |
Absent |
Middleton,
Mike |
Secretary |
Present |
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Board
Members |
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Brunso,
John |
Exp 2003 |
Present |
Page,
Fern |
Exp 2003 |
Present |
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Mendonca,
John |
Exp 2003 |
Present |
Vinicor,
Susan |
Exp 2003 |
Present |
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Gosling,
Mary |
Exp 2004 |
Present |
Neves,
Susan |
Exp 2004 |
Absent |
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Hansen,
Carl |
Exp 2004 |
Absent |
Schrementi,
Jim |
Exp 2004 |
Present |
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Hammond,
Jerry |
Exp 2005 |
Present |
Rand,
Leon |
Exp 2005 |
Present |
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Murphy,
Jane |
Exp 2005 |
Present |
Rempel,
John |
Exp 2005 |
Present |
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Others
Present |
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Atwater,
Rich |
Building
C |
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Boland,
Mike |
Prop Mg C |
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Papenmeier,
Jerry |
Audit C |
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Pam Schneeman called the meeting to order at 7:15 pm.
Minutes of the March 12 and April 9 Board meeting were approved.
The Minister’s Report and the Religious Education Report were both delivered.
A motion was made and passed unanimously to authorize a scholarship of $3,000 per year for four years for Edward Kennedy from the Endowment Fund. Part of the charter of the Endowment Committee is to consider scholarships for children of church employees. Edward has achieved distinction in his studies and extracurricular activities
A discussion ensued about the Excess Income over Expense for January thru March being about $36,500 below last year. Prepaid pledges are down about $18,000 from last year. Ed mentioned that the pledge statements were sent out late this year. U.U.A. and Heartland prepaid Dues account for another $14,600.
Mike Boland gave the Property Management report. Mike is considering a more permanent location for the Mothers Day Out sign. The cited problem with the dumpster has been rectified. New dispensers are being put in the restrooms. Mike will cut some tree limbs in response to a neighbors concern.
Rich Atwater provided an estimate for repairing the south wall windows that totals $21,553. The board has approved a request for the congregation to authorize $20,000. Rich believes the actual cost may even be a little higher than the estimate. If damage is more extensive then observed, costs will be higher. Also, we may use double pain glass and add insulation above the windows, which will increase costs. The contractor was chosen from three prospective contractors. The cost has been negotiated down from $27,000 to the current level. If the congregation approves the funding a contract will still have to be approved by the board.
The Board approved an amendment to the request for authorization from the congregation, increasing the spending limit to $25,000 from $20,000 for south wall window repair.
Martha Easter-Wells met with the study committee, which includes Lee Rand, Jerry Papenmeier, Katie Boland, Fred Morris and Jane Murphy. The study will take the measure of financial support for the building improvement project. If the study is authorized, interviews of 65 church members will begin June 6. These 65 members will be divided into representative groups. The groups will be the knowledgeable, significant donors (time and money) and new members. Results will be presented to the committee on June 21 and to the congregation on June 22.
Discussion ensued about timing for the capital campaign and the canvass. A possible scenario is to present the campaign to the congregation for approval in the fall but not to start it till spring. This would prevent interference and confusion with the canvass. Martha has advised that the key to the timing of a successful capital campaign is that the congregation is ready for it.
Wendy has resigned. The personnel committee is working to find one person to fulfill all our office needs. Currently we have Letitia (from Dunhill staffing) in the office Monday through Friday from 9:00 to 3:00.
Jerry Papenmeier brought up two concerns raised by the Audit Committee. It is listed in the Teller procedures that an Usher will verify the cash count, but that is not happening. Secondly there is not a pictorial record of the church valuables.
Pam will ask the Head Usher (John Burns) to appoint an usher each Sunday to verify the cash count. Mike Boland will work with the Fine Arts Committee to get a pictorial record.
Pam stated that the goal is to have an organist in place by the beginning of the church year. Some members of the congregation have shown an interest in discussing the music program issues. Currently Dotty will help find summer people. Tom is getting some interest from IU students.
John Mendonca requested a financial report on the Birthday Bash. John Rempel will pass on the request.
A motion was made by Leon Rand and amended by Susan Vinicor to include names back into the text of the minutes. The motion was approved (thank you).
The meeting adjourned at 8:38
Mike Middleton, Secretary to the Board