All Souls Unitarian Church Renting Our Facilities
	Portions of our building may be rented to outside not-for-profit groups.  The following guidelines and fee schedule applies to events other than weddings.  For more information about weddings, contact the office at 317.545.6005 or Rev. Bruce Clear at 317.578.1778.
	Guidelines and Fees for Building Use
	1.        Because All Souls Unitarian Church is a not-for-profit organization, we can only rent to not-for-profit groups.  A tax ID number may be required by groups to ensure not-for-profit status. 2.        All autonomous groups and standing committees of the church must contact the Office Administrator for calendar availability for meeting date, time, and room.  This must be done at least five days in advance for Monday through Friday meetings and two weeks in advance for Saturday and Sunday meetings. 3.        All church activities should end by 9:00 P.M. on weekdays.  On Saturday the building must be vacated and secured by 6:00 P.M.  The security person is not available on Sunday after the coffee hour dish washing; therefore, no activities are to last past 2:00 P.M. on Sundays.  (For exceptions, see item 5.) 4.        Use of the church facility by non-church groups is not permitted past 9:00 P.M. on weekdays, 6:00 P.M. on Saturday, or 2:00 P.M. on Sunday without the Office Administrator approval. 5.        The church facility is open Monday through Friday from 9:00 A.M. until 9:00 P.M. and Saturday 9:00 A.M. until 6:00 P.M. for all groups.  Use of the church facility by church groups after 6:00 P.M. Saturday or 2:00 P.M. on Sunday must be approved by the Office Administrator, Kathryn Woods.  Use by church groups after these hours on Saturday and Sunday is permitted only with key access. 6.        The rental of Religious Education classrooms to non-church groups that meet on a regular basis on a weekday must be cleared first by the Office Administrator and also through the Religious Education Director. 7.        Beverages and food are permitted only in the Social Hall, Kitchen, Beattie Room, and Beattie Room Kitchen.  No smoking is permitted in the building.   8.        Only autonomous groups as defined in the church manual or standing church committees may use the kitchen equipment.   If using the kitchen, check with the Chairman of the Housekeeping Committee for specific procedures.  Kitchen equipment (coffeepots, etc.) must not be moved to other areas of the church.  No one may use the dishwasher except the custodian and security persons. 9.        When food preparation is required, a professional caterer must be used.  The caterer’s name must be given to the Office Administrator.  The caterer is required to bring prepared food and to furnish all dishes and equipment.  Fourteen eight-foot tables and chairs belonging to the church may be used.  The caterer is required to remove all dirty dishes and all trash.  Please inform your caterer of these rules.  No alcoholic beverages are to be served.  Reception fees include Kitchen and Social Hall.                                                         Fee Schedule (per 3 hours)                         Church member                Non-church member                            rental groups                     rental groups Social Hall                  $50.00                            $150.00 *Auditorium                $50.00                           $200.00 Atrium                        $50.00                            $200.00                           *Library                      $25.00                           not available Kitchen                       $25.00                           not available Beattie Room Kitchen $10.00                           not available Beattie Room              $15.00                           $50.00 Classrooms                 $10.00                           $25.00 All Souls Members can rent any room free once a year if the schedule allows.  Custodian fee required.  Donation to All Souls is welcome. *No food allowed in these rooms No charge for Library for non-church members if used for dressing when wedding takes place in auditorium Additional charges may apply if set-up is required, contact the office for further details 10.        Any group not defined in the church manual as an autonomous group or a standing committee of the church will be assessed the fees listed for non-church member rental groups for use of any portion of the building.  The fees listed may be adjusted or waived by the Activities Scheduling Committee and/or with consultation of the minister and Board of Trustees. 11.        Any group using the building is liable for damages.  All non-church groups, excluding annual contract groups previously served, will be assessed a $50.00 refundable damage deposit payable four weeks in advance of the event.  Payments can be received through the mail or may be delivered in person to the church office. The church office is open Monday through Friday from 9:00 A.M.to 3:00 P.M.and other hours by chance. 12.        Custodial fees for special services (i.e.dish washing, early open, late lockup, table and chairs set-up) will be in addition to the listed fees at the rate of $10.00/hour with a minimum charge of $10.00.  When applicable this will be reflected in the contract.  If the group has an annual contract, these special services can be arranged on an as-needed basis under this guideline, and a separate billing for the custodial services will be presented to the group.  Checks for these types of special services should be made payable to All Souls Unitarian Church and include “Custodial Services” in the check memo.  All arrangements must be made in advance with the Office Administrator. 13.        All fees must be paid four weeks prior to the event unless on annual contract in which individual group arrangements are made with the Office Administrator. 14.        Children must remain with an adult or be under adult supervision and are not allowed to be unattended in the facility at any time. 15.        If you have any questions, please contact the church office by phone at 317-545-6005 or by e-mail.   16.        The fees listed may be adjusted or waived by the Office Administrator and the DRE.  Call the Office Administrator to initiate this process. 17.        Office hours for your questions or walk-in payments are Monday through Friday from 9:00 A.M. until 3:00 P.M. and other hours by chance. Click here for pictures of our building.
		Page updated 11/05/2007